Privacy policy

Please visit the ECOGENE-21 website and take note of its Privacy Policy.

While surfing on our website or using our systems or services, you acknowledge that you have read and understood this Policy and consent that your personal information and data are being processed in conformity with the latter if needed.

This Privacy Policy consists of the following elements:

1. Purpose of the privacy policy,
2. Come into effect,
3. Terms of the collection of consent,
4. Purpose of the data collection,
5. Personal information collected,
6. Procedures of the treatments used,
7. Terms of access and control of personal information,
8. Sharing and reasons for sharing personal information with third parties,
9. Use of cookies and other technologies,
10. Retention of personal data.

1. Purpose of the privacy policy

The respect of private life and the protection of personal information is important to us; therefore, with this policy, we intend to protect those in accordance with the current laws.

To ensure this protection, ECOGENE-21 commits itself to neither collect, deal nor share any information that could help with the identification of an individual, only if the latter has accepted it or if it is necessary or allowed by the law. In this case, your consent will not be necessary.

The Policy has for purpose to inform users of the reasons and the way that ECOGENE-21 or any person acting on its behalf will collect and use their personal information. It must be in a clear language in order to have an informed consent from the users.

For the purposes of this Policy, “personal information” means every information about an identifiable person or that can identify someone.

2. Come into effect

This Policy applies when the website is published, which means, on March 16th, 2023.

3. Terms of the collection of consent

We commit ourselves to obtain consent before collecting personal information. The consent can be explicit or implicit and can be provided directly from the person or from his authorized representative.

We privilege an explicit consent, whether verbally, electronically or in writing. However, the implicit consent can reasonably be inferred from an individual’s action or inaction. For example, if someone gives a name and an address in order to receive a publication or a name and a phone number in exchange for an answer to a question, that is considered to be an implicit consent for the data collection that contains personal information. To determine the appropriate type of consent, we take account of the sensitivity of the collected personal information and the context where we collected it.

It is not always possible, especially when it’s a request from the State, to obtain the consent of the person to collect, use or communicate his personal information. We commit ourselves to never communicate this type of information, other than in compliance with this Policy, unless the law requires us to do so.

4. Purposes of data collection

Collected information are in accordance with objectives and purposes fixed in this Privacy Policy. Here are some of the reasons that explain why we collect your personal information:

• To provide services: We will collect and deal data and necessary information to fulfill our mission and our contractual obligations.
• To ensure and improve our products and services: Data, which are collected during your interactions with our services can be used to analyze and improve the operation of our services.
• To offer personalized services: The collect and investigation of the data, which come from your interactions with our services, allow us to develop and create services that are more appropriate to meet your expectations in health care, mainly to predict adaptation measures for the needs of the customer.
• To protect user’s private life: Collected data allow us to verify the identity and to protect the private life of people who communicate with us, whether is by phone, email, or any other way.
• To satisfy legal obligations: Data are collected in order to satisfy obligations derived from laws, rules or international treaties.

5. Personal information collected

ECOGENE-21 can collect personal information in various forms but will only do it using legal means and only if necessary.

Personal information collected, as well as their sensitivity, may vary depending on the context in which the interactions between you and ECOGENE-21 take place. It is the reason why we must inform you of the nature of the personal information that we use.

We protect all the personal information that we collect. Among these that could be used and collected, we submit them wholly on a secured platform which only our team can use.

Other data: Other provided data, when you’re using our website, including data from Google Analytics.

6. Procedures of treatments used

We are using data to operate our services and allow us to give you what you need.

7. Terms of access and control of personal information

ECOGENE-21 ensures that all personal information in its possession are as accurate, actual and complete as necessary, for the purposes which they are used.

Applicable laws are followed and respect what may be or not disclosed to the applicant.

If your request is about your data which appears on some websites or on third parties’ platforms, please contact directly the latter.

8. Sharing and reasons for sharing personal information with third parties

We do not share your personal information to neither organizations, businesses nor people that are not from ECOGENE-21. However, we share them to our authorized organizations and partners who need access to the information for the purposes listed in this policy and within its limits.

• With your consent.
• For legal reasons: We submit the information outside our business only if the

access to these is necessary to comply to the applicable laws and regulations. ECOGENE-21 is committed to not sell or rent your personal information to third parties.

9. Use of cookies and other technologies

ECOGENE-21 can use “cookies”, Internet tags, invisible pixels, log files or any other technologies that are able to collect some personal information related to visitors on our websites, invitations, or any other kinds of communications. Cookies are information elements transmitted by the server to the navigator during a visit on the website and can identify, in a unique way, the current connexion. These data can include information like your Internet address (IP), the type of navigator, its version, your Internet historic, the time and date of your visit, the time of consultation and any other statistics.

10. Retention of personal data

The ECOGENE-21 website doesn’t keep collected data; the website is used only to collect personal data but none of those are kept. They are sent to a secured platform.

Further information

Changes to these rules:

We sometimes adjust this Privacy Policy. Any reduction of your rights under this Policy won’t be applied without your explicit consent. We always indicate the date when the last changes were made. If those modifications are important, we publish notice highlighted on our website.

The person who oversees the compliance:

For any other questions, comments, or complaints about this policy, you can communicate with the person who is responsible for the protection of personal information and who ensures the respect of this privacy policy:

Marie-Claude Morissette, M.Sc.
ECOGENE-21
930 rue Jacques Cartier Est
Local B-210
Chicoutimi (QC)
G7H 7K9
Phone number: (418) 545-1252 poste 222
Email: marie-claude.morissette@ecogene21.org